TERMS OF BOOKING

STL BIG BAND PHOTO
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Completing this agreement will place a 2 week hold on your date to allow time for the deposit to be paid.

After submitting this form you'll have the option to submit the deposit instantly by credit card or you can send it to us anytime in the 2-week window.  We accept all major credit cards and checks in US currency.  

*Please do not complete this form without checking with us on availability.*

The use of a mobile device or tablet to complete this form is NOT recommend.


Sections/ What To Expect: 

Expected Time To Complete: 20-45 Minutes

  • Section A: Your Contact Info

    10 Questions Total - 4 Required, 6 Optional

  • Section B: Performance Info

    27 Questions Total - 13 Required, 14 Optional

  • Section C: Public Performances & Events (Optional)

    4 Questions Total - 0 Required, 4 Optional

  • Section D: Services

    6 Questions Total - 3 Required, 3 Optional

  • Section E: Add-On Services (Optional)

    11 Available Add-Ons, All Optional

  • Section F: Agreement & Terms

    9 Questions Total - 8 Required, 1 Optional

  • Section G: Survey (Optional)

    5 Questions Total - 0 Required, 5 Optional

72 Questions Total - 28 Required, 44 Optional

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Terms of Booking Agreement In Large Print (From Section F Below):

Riders:

- 20 complimentary tickets must be provided for band use at all ticketed pubic concerts.

- Band shall receive a 15 minute break after every hour of performance.

- We prefer to provide and use our own sound equipment. If a venue owned or rented sound system is to be used a experienced technician familiar with that equipment must be at the controls throughout the entire performance.  We will not operate equipment that's not owned by us and we can not be liable for damage, malfunction, or feed-back caused by equipment that we do not own. For our protection feed-back suppression equipment must be in use at all times on all equipment.

Music Requests:                ***Strictly enforced for all performance types***

- All song special requests, including those from our current repertoire list must be submitted now, as part of this terms of the booking agreement.  We reserve the right to reject any song request, at any time.  We reserve the right to make the final decision on all songs performed. Recordings can be used for any songs the band can’t play.

Creative Control:

- In the capacity as a independent contractor we reserve all creative control of performance, how it's presented and the music performed.  For banquet performances we suggest for customers to refrain from submitting extended request lists which prohibit the band from reading the audience and matching the mood of the night.

Electricity:
- Portable generators cannot be used.

Set-Up:

- One set-up location only. All services provided (quartet, DJ, big band, etc.) must take place from one set-up spot only. NO equipment moves mid-performance or during event. Quartet, DJ & Big Band share one set of equipment.

- Set-up takes 2 hours and tear-down takes 1 hour.

Wedding Ceremonies:

- Ceremony services are never included in base rates but are available for a additional fee.

- Early Set-Up Add On required when ceremony in same space as band performance and there will be less than 2 hours after ceremony for band to set-up. Exception: when ceremony is in a different room, outside, etc. and band can set-up during the ceremony.

Booking:

- We will hold your date for a period of two weeks upon receipt of this booking agreement.  Performance date is not officially held until receipt of deposit.

Deposit Rate:
- 25% due at the time of booking.

Balance:
- Payment in full due two weeks prior to performance date.

Cancellation Policy:

- Deposit must be paid within 2 weeks of receipt of this contract.  If deposit is not received within 2 weeks the performance will be canceled and the band will be released from all obligations of this contract.

- In most cases deposits are completely non-refundable.

- Performances canceled three days or more prior to scheduled date receive partial credit towards new date.


- New performance date subject to availability and is billed at the rate for the new date. Additional fees apply on some dates.

Flextime:

- At banquet performances we reserve the right to adjust performance start/ end times based on factors such as flow of the event, directions from the planner or venue rep, etc. assuming the time is made-up by skipping breaks or extending the performance at the end of the night.

Promotional Events:
- Product samples are encouraged.  

Limitation of Liability:
- We shall not under any circumstances be liable for any amount greater than the value of the amount paid for performance.

- We make no guarantees of specific performers including vocalists and reserve the right to use alternates & substitutes when necessary.

- No refunds due to weather or acts of God or if a State of Emergency is declared.

- We are not responsible for the actions of audience members or event guests, including personal property damage.

No Warranty Provided:

- We agree to perform on the date specified, with the number of performers indicated, only.  We do not in any way guarantee audience attendance or positive critical reception.

- We do not handle concert promotion or ticket sales.

Acceptance of Contract by Band:

- This contract must be accepted and confirmed through an e-mail by a band representative before taking effect.

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Section A: Your Contact Info
A-#2 - Your Name *
A-#2 - Your Name
A-#4 - Your Phone Number *
A-#4 - Your Phone Number
A-#5 - Your Mailing Address *
A-#5 - Your Mailing Address
Country MUST be included.
Other Contact (Optional)
Use to Authorize Someone Else to Receive Invoices or Help Organize Performance. Otherwise, leave blank. Note: Event planners must be added here if you want them to be able to make changes, if you need to add a planer at a latter time please contact us then.
A-#8 (Optional) - Additional Contact Name
A-#8 (Optional) - Additional Contact Name
A-#10 (Optional) - Additional Contact Phone Number
A-#10 (Optional) - Additional Contact Phone Number
Section B: Performance Info
B-#2 - Date of Performance *
B-#2 - Date of Performance
Must include all digits - Ex: 01 08 2019
B-#4 - Public or Private Performance? *
A concert generally lasts 2-3 hours w/ intermission, audiences are seated in rows or tables. A banquet generally lasts 4-7 hours and includes cocktail hour, dinner, and dancing.
B-#6 – Will there be a website or page about this concert or event? *
If a website is published at a later time please send the link.
http://
If not available at this time please estimate.
B-#12 - Performance Address *
B-#12 - Performance Address
Country of performance MUST be included.
Not required but appreciated. Note: We are often on-location for long hours; if you don’t provide food we may supply our own.
Meal Counts:
Option #1 - STL Big Band Cirque Package - 29 People Option #2 - 18 Piece with 2 Singers - 21 People Option #3 - 12 Piece with 2 Singers - 15 People Option #4 - 9 Piece with 2 Singers - 12 People Option #5 - Quartet with 2 Singers - 7 People Option #6 - Michael's Trio - 5 People Option #7 - Instrumental Jazz Quartet & DJ - 5 People
Not required but appreciated, especially on road gigs.
Our preference is a self-serve convention style “coffee table” set-up near the stage or in the green room, available at all times. Note: Even with local performances we may have been traveling that day, about to travel that night, or had a long load-in so we'll need a pick-me-up. Yes, we even enjoy coffee on hot summer days.
Additional Performance (Optional)
Use this space for performances that will take place at more than one address. Otherwise, leave blank.
B-#17 (Optional) - Date of Additional Performance
B-#17 (Optional) - Date of Additional Performance
Must include all digits - Ex: 01 08 2019
If not available at this time please estimate.
B-#24 (Optional) - Additional Performance Address
B-#24 (Optional) - Additional Performance Address
Country of performance MUST be included.
Not required but appreciated. Note: We are often on-location for long hours; if you don’t provide food we may supply our own.
Meal Counts
Option #1 - STL Big Band Cirque Package - 29 People Option #2 - 18 Piece with 2 Singers - 21 People Option #3 - 12 Piece with 2 Singers - 15 People Option #4 - 9 Piece with 2 Singers - 12 People Option #5 - Quartet with 2 Singers - 7 People Option #6 - Michael's Trio - 5 People Option #7 - Instrumental Jazz Quartet & DJ - 5 People
Not required but appreciated, especially on road gigs.
Our preference is a self-serve convention style “coffee table” set-up near the stage or in the green room, available at all times. Note: Even with local performances we may have been traveling that day, about to travel that night, or had a long load-in so we'll need a pick-me-up. Yes, we even enjoy coffee on hot summer days.
Section C: Public Performances & Events (Optional)
Use this space for public performances. Otherwise, leave this section blank.
C-#1 (Optional) – If this is a public performance may we publish attendance info on our website?
Please describe in as much detail as available at this time - name, web link, phone numbers, e-mail.
If a ticketing webpage is published at a later time please send the link.
http://
Section D: Services
D-#1. - Service(s) Booked *
Check all that apply. For full details of what's included with each option see our Option Comparison Spreadsheet: CLICK HERE (Opens In New Tab)
D-#2 (Optional) – Do you want a special option?
The following options are available at no additional charge.
Click Drop Down Bar for Options
D-#4 - Band Transportation *
Pick one transportation option (hotel costs included in all rates).
Travel Plan B Requirements:
Option #1 - STL Big Band Cirque Package - 29 Tickets w/ 2 Full Size Bags Per Ticket Option #2 - 18 Piece with 2 Singers - 21 Tickets w/ 2 Full Size Bags Per Ticket Option #3 - 12 Piece with 2 Singers - 15 Tickets + 2 Full Size Bags Per Ticket Option #4 - 9 Piece with 2 Singers - 12 Tickets + 2 Full Size Bags Per Ticket Option #5 - Quartet with 2 Singers - 7 Tickets + 2 Full Size Bags Per Ticket Option #6 - Michael's Trio - 5 Tickets + 2 Full Size Bags Per Ticket Option #7 - Instrumental Jazz Quartet & DJ - 5 Tickets + 2 Full Size Bags Per Ticket - Band must approve flight airports and times. - Tickets must be round-trip. - Band is responsible for flight change costs should the places the band is coming from/ going to change due to new bookings. - Tickets with baggage added/ included must be sent to band at least 6 weeks prior to performance or band reserves right to cancel performance with no deposit refund.
Band members wear solid ties in the color of your choice. With the formal dress-code it’s bow-ties, with semi-formal it’s a necktie. If you select this optional add-on please add the amount to your total performance rate at the bottom of this form.
Optional, please include special instructions, song requests and orders here. Song requests must be received at the time of booking and approved by the band.
Section E: Add-On Services (Optional)
The following services are available for a additional fee. If you select any of these options please add the amount listed to the total performance rate.
Install = 30 Min Per Strand
Section F: Agreement & Terms
F-#1 - I’ve reviewed the best way to position the band in my performance space. *
F-#2 – I acknowledge the minimum performance space needed by the band. *
Option #1: At least 30 feet x 30 feet Option #2-#4: At least 18 feet x 18 feet  Option #5-#6: At least 14 feet x 14 feet Option #7: At least 10 feet x 10 feet
F-#3 – I acknowledge that unless the Early Set-Up add-on is selected, set-up will start approximately 2 hours prior to the scheduled start time. If the band is prohibited from accessing the performance space upon arrival the performance start time will be delayed. *
Please type initials to confirm acceptance of agreement.
Please enter total performance rate. Include all add-ons.
$
I have read and accept all terms & conditions of booking and agree to pay the total performance rate listed above.
F-#8 - Today's Date *
F-#8 - Today's Date
Must include all digits - Ex: 01 08 2019
F-#9 (Optional) – Rebate Offer: If you have a professional photographer or videographer and would be willing to release at least 10 photos or 3 minutes of video for St. Louis Big Band promotional use we will provide a $75.00 rebate. Policies: Rebate pending acceptance of photos/ video by band. 6-month deadline after performance to apply for rebate, photos/ videos must show band, photos and video must be of acceptable quality & content as determined by band representatives, must transfer rights of photos/ video. Rebate will be mailed by check within 6-weeks of rebate acceptance and approval. The band reserves the right to end rebate offer at any time without notice.
Section G: Survey (Optional)
As a small business it is imperative that we have the following customer data. Your responses are kept confidential and this section is optional.
G-#1 (Optional) - How Did You Hear About Us? (Optional)
Check All That Apply
G-#2 (Optional) - What is the total budget of this event?
G-#3 (Optional) - What percentage of the total budget went to food/ drink?
G-#4 (Optional) - Where prices higher than expected for any of the following components?
G-#5 (Optional) – Where prices lower than expected for any of the following components?

NOTE:  DEPOSIT MUST BE RECEIVED WITHIN 2 WEEKS OF INVOICE ISSUE DATE OR THE HOLD WILL BE CANCELLED.

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314-608-5721 - BOOKING@STLBIGBAND.COM